IT Support Blog for Small Business Owners

Microsoft 365 Business Applications Available with Your Subscription

Posted by David S. Mulvey on 1/21/21 11:48 AM

chart of 365 applications Microsoft 365 is much more than the latest version of the Office suite. There are a ton of business applications and tools available to you and your employees -- free with most 365 subscriptions. All of these Microsoft 365 apps are:

  • Built with flexibility in mind, and available in desktop, web-based and mobile versions - so you can work anywhere, at any time.
  • Integrate seamlessly with one another to streamline your workday and to enhance collaboration and productivity.
  • Updated regularly with new versions and features
  • Backed by Office 365 security

In a recent webinar we discussed how to unlock the value of Office 365, with a focus on Teams, SharePoint, Exchange Online, Security and more.

Watch Now: Get Your Money's Worth from Office 365

Below is a list of many of the 365 tools and several examples of how you may use them.

If any of these tools peak your interest or would like to learn how to incorporate them into your workday, contact your VCIO or email ANP -- we're happy to help you get started.

Office Apps

  • Word: Word processing and document creation.
  • Excel: The workhorse for your basic data analysis.
  • PowerPoint: Create, display, and present information in slide formats.
  • Publisher: Create professional-looking newsletters, brochures, and booklets.
  • Access: An easy-to-use database management system (and yes, it’s still around)
  • OneNote: An app that enables user to organize and share in a notebook style – with different tabs for topics. Great for taking board meeting minutes or keeping running notes for recurring department meetings. Create checklists for yourself, use your surface to draw in it, and copy and paste images and charts. Many people use this with their surface pro and stylus pen.

organize OneNote

Collaborate in Microsoft 365

  • Teams: A chat-based workspace that integrates people, content, and tools into a single platform. This is the hub for teamwork and allows you to bring everything you need to work efficiently into a single pane of glass.

Microsoft Teams Whitepaper

  • Microsoft Phone System: Is a Teams add on and allows you to bring your existing VoIP phone numbers into your Teams environment or you can purchase dial tones directly from Microsoft as your phone provider.
  • OneDrive: A file-storage library that you can think of as “My Documents”. It provides an overview of your files as well as files shared by other users.
  • SharePoint Online: A content management platform that can replace your on-premise file server and presents files in a structure similar to your mapped drives. SharePoint lets team members securely share content internally, externally, and manage content with centralized workflows. It can also be used as a corporate intranet (or extranet) with branding and the like to keep your employees in the loop on company-wide messages or customers a web-based location to access documents or private non-indexed documents.
  • Stream: A video service where people in your organization can upload, view, and share videos securely. You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team's collaboration. There’s a ton of capabilities here, including hosting very large, live events. In the example below, a training channel has been added to the HR folder in Teams.

Stream for training videos

Communication

  • Exchange Online: Is how you get online access to your Outlook inbox and is the solution for managing email that also includes an appointment calendar.
  • People: Your address book and social app all in one – the People, Mail, and Calendar apps as work together as a single app.
  • Mail: The app for managing your mailbox and sending and receiving emails.
  • Calendar: Manages your schedule with meetings and appointments and shows shared calendars of colleagues.
  • Yammer: A social network that supports company-wide conversations, collaboration, and networking.
  • Newsfeed: An app for SharePoint users, like a blog, which lets you participate in conversations on your company feed.

Task Management

  • To Do: Lets you create simple to-do lists, set reminders, and keep track of projects.
  • Tasks: A task manager, allowing you to create to-dos and lists, and add reminders and due dates.
  • Project online: An advanced project management system with resource planning, timed entries, and project workspaces.
  • Planner: A task manager allowing you to create a board with different columns (To-do, In Progress and Done) and move tasks to different columns.

Planner tasks in MS Teams

Business Apps

  • Power BI: Provides businesses with a set of tools for collecting, sorting, and presenting business data in a real-time. Do you have weekly or monthly KPIs that determine how your business or department is doing? Bring multiple data sources together, visualize your performance with graphs and charts, and make intelligent business decisions based all from one location. 
Power BI sample
  • Flow: An app that allows you to add automated workflows between your favorite applications and services – such has Forms, SharePoint, Dynamics, PowerApps, etc. - synchronize files, get notifications, collect data, and more.
  • Power Automate: A no-code solution allowing users to easily build basic mobile and web-based business apps.
  • Forms: An app that allows you to create custom surveys, quizzes, questionnaires to get information from your team, your customers. At ANP we use forms for various tasks – prospect intake form, webinar feedback survey, voting for a happy hour location, equipment check out, and more. When combined with Flow or PowerApps, you can easily automate many mundane paper pushing tasks.
  • Dynamics 365: Combines ERP and CRM to work seamlessly together across your business processes, with the goals of better engaging customers and empowering employees.
  • Bookings: A scheduling and booking app that makes it easy for small businesses to schedule and manage appointments with their customers.
  • StaffHub: An app designed to help staff workers manage their workday—with schedule management, information sharing and the ability to connect to other work-related apps.

Illustration

  • Visio: A tool for creating diagrams, flowcharts, circuits, or other kinds of entity-relationship models.
  • Sway: A digital storytelling app that makes it easy to create visually striking presentations, newsletters, and personal stories.
  • Delve: A data visualization and discovery tool that surfaces personalized content, by combining aspects of social networking, machine learning and powerful search functionality.

what is delveThis is just scratching the surface of what you can do with your Microsoft 365 subscription. If you would like to discuss how to get the most from your Office 365 licensing or would like to determine if your environment is correctly setup so your employees can stay productive from anywhere at anytime, contact ANP today. Visit us online to learn about our Microsoft 365 implementation services.

Office 365 assessment

Topics: Microsoft 365, microsoft 365 assessment, collaboration tools, office 365 subscription

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