IT Support Blog for Small Business Owners

If you’re using Office 365, then you may already be familiar with SharePoint Online as it comes with most business licenses. SharePoint is an extremely powerful application that is used for file storage, document management, internal and external collaboration, automating workflows and much more. SharePoint can be used as a corporate intranet (or extranet), and essentially acts as the backend to Microsoft Teams.

Here are a few reasons why you should migrate your corporate data and business files to SharePoint:

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If you’re new to Teams, or looking for work from home productivity tools, here’s a quick rundown of how it works and how to navigate your way through the platform.

Teams

In the Teams application, you can create as many Teams as you’d like under this tab. I’ve heard the analogy that you can think of each Team as a house. Many companies create teams for various departments or for specific projects. For example, you can create a marketing team, HR team, executive team, finance team and so forth. You can assign specific members to each Team and provide access rights to each member. If you’re not on Team you won’t see it in your Teams list. You can even invite external members to join your Team with proper permissions.

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COVID-19 has flipped our daily lives upside down over the past few months with government ordered social distancing including restrictions on seeing loved ones, to schools, restaurants, parks and stores shutting down. These orders have prevented us from celebrating holidays and important milestones events such as graduations, birthdays, and sadly enough, even funerals. 

In these unprecedented times, you are fortunate if you can work from the safety of your home to support your family. And the reality is, these people face their own set of challenges – finding a quiet place to conduct an important business meeting, or finding the balance between staying productive at work while helping their children navigate online learning for the first, or caring for a sick family member…the list goes on.   

Building a foundation for the future.  

Whether your company’s work from home experience has been a great success, utter failure, or somewhere in between, we can all agree that COVID-19 has demonstrated just how important modern technology is to every business.  

 It’s important to reflect on both the good and the bad, the could-haves and should-haves during this crisis to learn and grow from it.  

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During Microsoft’s quarterly earnings report to Wall Street—(the first earnings report since COVID-19 lock down began), Microsoft stated they saw more than 200 million Microsoft Teams meeting participants in a single day. Teams now has more than 75 million daily active users, and two-thirds of them have shared, collaborated, or interacted with files on Teams as well.

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You have heard the expression “it takes a village” to get something accomplished. Likewise, it takes a team to run an efficient project, department or business. Yet many of us have been forced to quickly adapt to a new normal of working from home causing a number of challenges for employees. This abrupt physical separation can lead to miscommunication, poor execution and before you know it, your project can take a turn for the worse.

Microsoft understands this and has launched Microsoft Office 365 communication and collaboration solution that brings together people, information and content in a way that makes working online easier than ever before.

Let’s review some of the Microsoft 365 collaboration tools and how you can get the most from your Microsoft 365 subscription.

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